Privacy Policy

Privacy Policy of Yamatane Corporation.

At Yamatane we understand privacy protection as our social responsibility. Below, our privacy policy is outlined.

Privacy Policy

Yamatane Group is committed to contributing to society through its businesses and advancing business activities to earn the trust of all stakeholders in accordance with the principle of gTrust Above Allh. As part of that, we will carry out the following personal information protection efforts in order to properly protect and handle all personal information obtained by us.

(1)
In consideration of the content and scale of the business, we will establish a system for appropriately managing personal information and will acquire, use and provide personal information fairly and appropriately.
(2)
We handle personal information within the range necessary to achieve the purpose of use, and take appropriate measures to prevent use for any other purpose.
(3)
We will not provide personal information to a third party unless we obtain the consent of the person or there is a justifiable reason.
(4)
We will comply with the Act on the Protection of Personal Information and relevant laws and regulations, guidelines set by the government and other norms, and will endeavor to protect the personal information handled by us.
(5)
In order to prevent unauthorized access to, leakage of, or loss or damage to personal information, we take measures such as improving information security and continuously implement necessary corrective measures.
(6)
We have established a contact point for inquiries regarding the handling of personal information, and will respond to inquiries, complaints and consultations promptly and in good faith.
(7)
We will steadily implement the Personal Information Protection Management System and continuously improve it.

Date of enactment: April 1, 2005
Date of last revision: November 1, 2019
Motohiro Yamazaki, President
Yamatane Corporation

[Contact for inquiries regarding our privacy policy]
TEL 03-3820-1116@FAX 03-3820-1117
1-2-21 Etchujima, Koto-ku, Tokyo 135-8501
Personal Information Protection Complaint / Consultation Counter, Yamatane Corporation
TEL +81(0)3-3820-1116@FAX +81(0)3-3820-1117


For requests regarding disclosure of personal information held by us and inquiries regarding personal information, please see "Publication Matters Based on the Act on the Protection of Personal Information" on our website.

Publication Matters Based on the Act on the Protection of Personal Information

Yamatane Corporation (hereinafter referred to as "the CompanyWe") announces the following matters based on the "Actlaw onconcerning the Pprotection of Ppersonal Iinformation".

1.Name of business operator handling personal information handling business operator Yamatane Corporation

2.Personal information protection manager Head of Administration Division headquarters general manager

3.Purpose of use of personal information and retained personal data

  • Provision and guidance of services in the logistics business
  • Provision and guidance of products and services in the food business
  • Provision and guidance of products and services in the information business
  • Provision and guidance of services in other businesses
  • Guidance and management of co-sponsored, supported and sponsored meetings
  • Providingsion and sending of magazines and various related materials
  • Issuances of invoice to customers, fulfillment of contractual obligations
  • Crime prevention / disaster prevention in the facility using surveillance cameras
  • Management of the entrance and exit oftering / leaving offices room using a visitor card.
  • Providing information, contacting, and notifying applicants for employee recruitment.
  • Implementation of recruitment selection procedure.
  • Employment management of employees

4.Shared use of personal information and retained personal data

(1)

Subsidiary companies that Yamatane shares personal information with

  • Yamatane Logistics Co.,Ltd.
  • Yamatane Logiworks Co.,Ltd.
  • Yamatane System Solutions Co.,Ltd.
  • Yamatane Real Estate Co.,Ltd.
  • Yamatane Trading Co.,Ltd.
(2)

Items of shared personal information and retained personal data

  • Employee's; name, address, contact information, face photo, personal history, department, salary, evaluation information, age, date of birth, etc.
  • Business partner representativefs name, department, work address, telephone number, email address, etc.
(3)

Purpose of use of shared personal information / retained personal data

  • For personnel management, creating an emergency list, safety confirmation in the event of a natural disaster, etc.
  • For business activities, procurement of materials, etc.
(4)

How to obtain shared personal information and retained personal data

  • In the case of an employee, acquisition by documents presented during the recruitment
  • In the case of a business partner, acquisition by exchanging business cards with a business representative.
(5)

Person responsible for managing shared personal information

  • Yamatane Corporation, Personal Information Protection Manager

5.Procedure for notification / disclosure of purpose of use

(1)

Request for notification / disclosure of purpose of use

Please attach the required documents to the "Application for Nnoti fication of Ppurpose of Uuse(PDF)" for notifications of the purpose of use, or the "Disclosure Application Form(PDF)" for disclosure requests, and mail it to the address below.
(2)

Identity verification

1)

Please submit the copies a) or b) below to verify your identity. WeThe Company will properly dispose of the submitted documents after the request is completed without delay.

  1. a) A copy of your driver's license, passport, or residence card.
    b) Copies of any two of the any following documents:; health insurance card, pension book, welfare notebook, certificate of residence.
2)

If it is necessary for an agent to notify you of the purpose of use and request for disclosure, please mail the following documents a) or b) in addition to the documents in the preceding paragraph.
In the case of legal representatives
Documents to confirm that you have legal representation rights (such as family register).
Documents for confirming the legal representative of the court (same as in paragraph 1).
In the case of proxy by delegation
Our authorized power of attorney(PDF) (sSeal stamp).
Attach 1 one seal certificate.

(3)

How to respond to requests for notification / disclosure of purpose of use WeThe Company will reply in writing to the address stated in the applicant's application form.

(4)

Reasons for non-notification of use purpose of use or non-disclosure In the following cases, weThe Company will not notify or disclose the purpose of use. If weThe Company decides not to notify or disclose the purpose of use, weThe Company will inform you of that fact and the reason.

1)

If the address on the application form does not match the address on the document for identity verification, and identity verification is not possible.

2)

When the right of proxy cannot be confirmed for the application by the proxy.

3)

If there is an omissiondefect in the authorized application form.

4)

When the subject of the request for disclosure does not correspond to "retained personal data."

5)

When disclosure may harm the life, body and property or other rights of the person or a third party.

6)

When there is a possibility that it will significantly hinder the proper implementation of our business.

7)

When violating other laws.

6.Procedure of corrections or suspension of use

(1)

Requests for corrections or suspension of use

To request a correction, please send the gApplication for Correction(PDF)h and for the request to suspend use, send the gApplication for Suspension(PDF)h to the address below and attach the required documents.
Mailing address: 1-2-21 Etchujima, Koto-ku, Tokyo 135-8501
Yamatane Corporation Personal Information Protection Complaint / Consultation Counter, Yamatane Corporation
(2)

Identity verification

For identity verification, please refer to the identity verification in 6. (2) above.
(3)

How to reply to a request for correction or suspension of use

WeThe Company will reply in writing to the address stated in the applicant's application form.

7.Information Desk

1-2-21 Etchujima, Koto-ku, Tokyo 135-8501
Yamatane Corporation Personal Information Protection Complaint / Consultation Counter, Yamatane Corporation
TEL +81(0)3-3820-1116@FAX +81(0)3-3820-1117
Email address : kikaku@yamatane.co.jp

8.Certified Personal Information Protection Organization.

WeThe Company isare covered bya subject company of the Japan Institute for Promotion of Digital Economy and Community, a certified personal information protection organization.
The association handlesaccepts complaints and consultations regarding the handling of personal information of the subject company.
[Name of Certified Personal Information Protection Organization]
Japan Institute for Promotion of Digital Economy and Community
[Contact for complaint resolution]
Japan Institute for Promotion of Digital Economy and Community Personal information protection complaint consultation room, Japan Institute for Promotion of Digital
Economy and Community :
1-9-9 Roppongi, Minato-ku, Tokyo 106-0032 Roppongi First Building
TEL 0120-700-779
February 1, 2020
Yamatane Corporation
Motohiro Yamazaki, President
Yamatane Corporation

[About the privacy mark]
WeThe Company hasve been certified by the Japan Institute for Promotion of Digital Economy and Community with a privacy mark.
The privacy mark conforms to Japanese Industrial Standard JIS Q 15001 ": gPersonal Information Protection Management System - RequirementshRequirements of management systems for personal information protection" and is given to businesses that have a system in place to take appropriate protection measures regardingfor personal information.